This is a very simple tutorial for creating a Google Meet URL where you and your students will meet during the semester, and posting that link to Moodle. Remember: you can create a single Google Meet URL and use it as much as you want during the semester.
Set up your meeting room
Google creates meeting rooms on the fly as people request them. Once created, you can return to it whenever needed. To access the meeting room you create, you'll need its URL.
Option 1: Using meet.google.com
- Go to https://meet.google.com/ and click on the New meeting button
- From the list of options, select Start an instant meeting
Option 2: Using Google Calendar
If you regularly use Google Calendar, and want to have the lecture appear on your calendar, you can make a meeting room when you create your event
- Go https://calendar.google.com/ and add your lecture to your calendar. When you do, click on the option Add Google Meet video conferencing
- A Join with Google Meet button will appear that you can use at any time to enter the meeting. Click on this button to open the meeting.
Copy the meeting link
Select and copy the URL text in the browser address bar. This is the URL you'll add to Moodle in the next step. After copying the link, click on the red hang-up icon to exit the meeting.
Switch to your course in Moodle
Once you have your Google Meet URL, you'll need to share it with your students. You could just email it to them, or send it to them using the Announcements forum in Moodle. However, creating a link on your Moodle course page will make it easier for them to find the link when needed.
Make sure that editing is turned on by clicking the Edit mode toggle in the upper right hand corner of your screen. You can put your link anywhere in your course, but we recommend putting it in the top section.
At the bottom of the top section of your course, you'll see the option to Add an activity or resource. Click on this link and select URL from the list of options. The URL option will display on both the All and Recommended tabs, or you can search for URL using the Search function.
Post your link
In the Name textbox, type a name for your link; e.g., "Virtual Classroom."
In the External URL textbox, paste the Google Meet URL you copied in the first step. Be sure to click the Save button at the bottom of the screen. It is recommended that you test the link after saving to make sure that it is functioning properly.
It is important that the URL prefix and Google meeting link are entered precisely. Copying the link from the browser address bar as described will ensure that the link is accurate. In some places, Google may display only a partial meeting URL; e.g., "meet.google.com/qbh-axtx-sfa". If this partial link is copied and pasted into the External URL field in Moodle, the prefix 'https://' must be added to the beginning of the URL address for the URL to save and be functional.
Once you're done, tell your students to click that link in Moodle to access the virtual classroom during scheduled class meetings. You can also use the link in Moodle when you're ready to teach.
Again, remember that you don't need to create a Google Meet URL for each class meeting. You can create one URL for your course and use it whenever you need to meet with students virtually.
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